Mastering Kobotoolbox 2025

Design & Build Digital Data Collection Tools (Beginner to Expert)

What you'll learn

Build smart digital forms using KoBoToolbox with Skip Logic, Validation Rules, Calculated Fields, and Multilingual Support

Connect your forms to a server and collect data via mobile devices seamlessly

Manage your collected data: view, edit, approve, download, and visualize insights using KoBoToolbox tools

Add and manage multiple user accounts and data collector IDs efficiently

Monitor real-time data collection for better project tracking and field management

Design forms with complex question types including repeats, cascading selects, and multi-select logic

Export data to Excel, SPSS, Stata for advanced analysis

Learn best practices for designing ethical and respondent-friendly surveys

Requirements

No prior experience with KoboToolbox is required – this course starts from the basics and builds up to advanced features

Basic computer literacy (e.g., using a web browser, ms excel, apps, etc)

Access to a computer/laptop and a smartphone or tablet for testing mobile data collection

A stable internet connection for accessing KoBoToolbox and submitting forms (offline methods also covered)

Curiosity, patience, and a desire to learn practical digital data collection skills

Description

Unlock the full potential of digital data collection with our Master KoboToolbox Training Course! Whether you’re just starting out or aiming to sharpen your skills, this course provides clear, step-by-step guidance to design, build, and deploy intelligent digital forms using KoBoToolbox’s powerful features.You’ll learn how professionals create dynamic surveys incorporating skip logic, validation rules, calculated fields, and multilingual support to ensure accurate and user-friendly data collection. Gain practical experience collecting data via mobile devices, managing and cleaning datasets, and generating insightful reports and visualizations—all within the KoBoToolbox platform.This course is ideal for monitoring and evaluation (M&E) professionals, researchers, NGO staff, and anyone involved in field data collection. It will empower you to streamline your workflows, enhance data quality, and accelerate decision-making processes.By course completion, you’ll master every step—from form design and deployment to data management and analysis—transforming complex data challenges into efficient, easy-to-manage projects. Whether for humanitarian work, development projects, or research, this training equips you with the essential skills to leverage digital data collection confidently and effectively.Why You Should Take This CourseMaster a leading digital data collection tool: KoBoToolbox is widely used by NGOs, researchers, and development professionals worldwide. Gain expertise that’s highly valued in the field.Hands-on practical skills: Learn by doing—from designing smart forms to managing real data—so you can immediately apply your knowledge.Boost data quality and efficiency: Use powerful features like skip logic and validation to reduce errors and streamline your data collection process.Save time and resources: Move away from paper surveys and spreadsheets to efficient, mobile-friendly digital data collection.Career advancement: Adding KoboToolbox skills enhances your CV and opens doors in monitoring & evaluation, research, and project management roles.Flexible learning: Suitable for beginners and advanced users alike, with step-by-step guidance to grow your skills confidently.Stay ahead in a data-driven world: Digital data collection is the future—equip yourself with the tools to lead your projects and organizations.

Overview

Section 1: Introduction

Lecture 1 Introduction

Section 2: Basic Form Development with the Online Form Builder

Lecture 2 How to create Kobotoolbox Account

Lecture 3 Creating your first project

Lecture 4 Question types - Select one

Lecture 5 Question types - Select Many

Lecture 6 Question types - Text

Lecture 7 Question types - Number

Lecture 8 Question types - Decimal

Lecture 9 Question types - Date

Lecture 10 Question Types - Time

Lecture 11 Question types - Date and Time

Lecture 12 Question types - Point

Lecture 13 Question Types - Line

Lecture 14 Question types - Area

Lecture 15 Question Types - Photo, Signature, Drow picture

Lecture 16 Question types - Audio

Lecture 17 Question types - Video

Lecture 18 Question types - Note

Lecture 19 Question types - Barcode

Lecture 20 Question types - Acknowledge

Lecture 21 Question Types - Rating

Lecture 22 Question types - Ranking

Lecture 23 Question types - File

Lecture 24 Question types - Range

Lecture 25 Question types - Calculate

Lecture 26 Question types - Question Matrix

Lecture 27 Dealing with Others Specify

Lecture 28 Grouping & Repeated Questions

Lecture 29 Including responses from previous question

Lecture 30 How to set Skip logic

Lecture 31 How to set Skip logic with Multiple Criteria

Lecture 32 Implement Validation logic

Lecture 33 Implement Mobile Number validation

Lecture 34 Implement Email ID validation

Lecture 35 Adding translations

Section 3: Data Collection and Uploading

Lecture 36 Form deployment

Lecture 37 Data entry using Enketo Web Forms

Lecture 38 Install Kobo Collect Apps on Android

Lecture 39 Configuring mobile devices for data collection

Lecture 40 Customizing the KoBo Collect interface

Lecture 41 Form management options in KoBo Collect

Lecture 42 How to Create Data Collector ID

Lecture 43 Download Blank form and Delete Saved Form on Android

Lecture 44 Data entry and uploading

Lecture 45 Viewing, Accepting, Editing and Deleting data

Section 4: Data Management in KoboToolbox

Lecture 46 Data entry Summary

Lecture 47 Using KoboToolbox Report Feature

Lecture 48 Using the Gallery

Lecture 49 Downloading data

Lecture 50 Using the map tool

Section 5: Project 1- Form Design and Deployment Using Form Builder

Lecture 51 Project 1

Section 6: Using Standard Rules for KoBoToolbox Form Design

Lecture 52 Using Standard Rules for KoBoToolbox Form Design

Section 7: Advanced Form Development Using XLSForm

Lecture 53 Introduction and overview

Lecture 54 Question types - Number

Lecture 55 Question types - Decimal

Lecture 56 Question types - Text

Lecture 57 Question types - Select one

Professionals working in field data collection, monitoring & evaluation, or project management,Development practitioners and NGOs aiming to improve field data gathering,Students or early-career professionals looking to build practical skills in digital form creation and mobile data collection,Beginners who have a basic understanding of survey design and want a hands-on introduction to KoboToolbox,Anyone responsible for designing surveys, collecting, or managing data,Those involved in development projects, public health, agriculture, education, or humanitarian work,Organizations or teams seeking to streamline digital data collection using a free and powerful platform,Individuals transitioning from paper forms or Excel to a mobile-based digital solution,Curious learners looking to master KoBoToolbox from beginner to expert level