Automate Slack And Gmail Messages With Airtable

Save Time, Stay Consistent, and Ditch Manual Work—Build an Internal Comms System That Runs Itself

What you'll learn

Create a scalable, streamlined system for managing automated Slack messages

Sync attributes to Airtable from your organization's source of truth for people data

Create dynamic message templates that pull in user attributes

Trigger messages based on conditional logic and scopes that reference user attributes

Requirements

You will need an Airtable account with at least a Workspace plan. Business tiers or higher are not required for this course.

A Slack workspace and a Google Workspace account.

The course leverages Open AI's ChatGPT(a free account will suffice).

No programming experience required. We cover how to vibe-code everything that you need and all scripts are provided in the course resources.

An AWS account is required in the advanced section in the second half of the course.

Description

Still sending the same messages every week by hand? This course shows you how to build an internal communications system that writes and sends tailored messages for you—automatically, on schedule, and without the busywork.Using Airtable as your control hub and Slack and Gmail as your delivery engines, you’ll learn how to send dynamic, personalized messages to the right people at the right time—covering everything from onboarding and anniversaries to birthday shoutouts and team updates. No coding background is required—just a willingness to think in systems.Built for internal comms managers, project managers, HR teams, operations leads, and IT admins, this course gives you a plug-and-play framework you can repurpose endlessly.The first half is completely no-code and beginner-friendly. Later sections introduce optional scripting for those who want to build a more streamlined, flexible system—you’ll get all the scripts in the included resources and will learn how to modify them with step-by-step guidance and a “vibe coding” approach using LLMs like ChatGPT.Everything is taught at a relaxed pace with a hands-on, practical approach—and you’ll walk away with a flexible system you’ll barely need to touch again.Save time. Stay consistent. Build something your future self will thank you for.This course contains the use of artificial intelligence.

Overview

Section 1: Airtable Foundations & Data Structure

Lecture 1 Section 1.1: Course Overview

Lecture 2 Section 1.2: Setting the Stage

Lecture 3 Section 1.3: Slack Test Accounts

Lecture 4 Section 1.4: Adding the Test Data

Lecture 5 Section 1.5: Making Airtable a Little Bit Smarter

Section 2: Airtable Automations

Lecture 6 Section 2.1: An Intro to Automations

Lecture 7 Section 2.2: Automating Slack Messages

Lecture 8 Section 2.3: Formatting Slack Messages

Lecture 9 Section 2.4: Bridging the Gap

Lecture 10 Section 2.5: Automating Birthday Messages

Section 3: Building a Scalable Messaging System

Lecture 11 Section 3.1: What we're building

Lecture 12 Section 3.2: Foundations of a Scalable Messaging System

Lecture 13 Section 3.3: Message Logs / DM logs

Lecture 14 Section 3.4: Trigger Conditions

Lecture 15 Section 3.5: Text Loops

Lecture 16 Section 3.6: Time Triggers

Section 4: Coding

Lecture 17 Section 4.1: Is It Time Yet?

Lecture 18 Section 4.2: Scoping recipients

Lecture 19 Section 4.3: The DM Message Script

Lecture 20 Section 4.4: The Channel Message Script

Lecture 21 Section 4.5: The People Data Master Table

Lecture 22 Section 4.6: Syncing Slack User Attributes

Lecture 23 Lesson 4.7: The Slack Channel Master Table

Lecture 24 Section 4.8: HTML Emails

Section 5: Use Cases

Lecture 25 Section 5.1: Automating Announcements

Lecture 26 Section 5.2: Sending as Yourself

Lecture 27 Section 5.3: Automating Peer Recognition

Lecture 28 Section 5.4: Automating Onboarding emails

Lecture 29 Section 5.5: Automating LMS Training Reminders

Anyone Who Sends the Same Messages Over and Over Again who’s tired of copy-pasting in Slack or email,Operations and People Ops Professionals looking to reduce manual work by automating their internal comms,Internal Communications Managers who need dynamic, recurring messages to teams,Airtable Enthusiasts / Advanced Users who already use Airtable and want to level up with scripting and automation,Startup Team Members & Founders who wear multiple hats and need to streamline internal workflows,IT Admins & Workflow Automation Pros who manage internal tools and want to build smarter notification systems,ESL Teachers or Coaches Who Use Airtable wanting to personalize lesson reminders or content drops,Content Creators with Teams who need automated comms for collaborators, editors, etc.,GTM Operations Teams looking to automate internal updates (e.g. deal wins, pipeline alerts, rep anniversaries)